Programme Management Office (PMO) Manager vacancy in Saudi Arabia (176jc)

My client, who is a major telecoms provider, is now seeking a Programme Management Office (PMO) Manager for their operations in Saudi Arabia, you will be reporting to the Head of PMO and BA and you will have five personnel reporting to you.

Therefore your primary objectives and functions will include:
• Leads the Programme Management Office (PMO).
• Develop the PMO objectives and ensure that the PMO meets the performance targets that are aligned with the organisational’s strategic objectives. Ensure the value creation for the PMO function.
• Develop, manage, and improve existing Project Management Governance model including project gates reviews for projects delivery.
• Manage the Strategic Planning aspects for the programme and design the visual presentation of the strategic view at different levels
• Work closely with the programme portfolio leads and ensure the availability of the joint view for the programme including the Master Schedule.
• Manage the programme level dependencies and adhere to best practices to manage the overall dependencies of the programme.
• Develop and implement the project tracking and monitoring model and set the required measurements that are aligned with the business objectives.
• Manage all aspects of programme reporting and improve the documentation control, process control and programme resource planning.
• Manage the Programme and Strategic level internal and external Risks.
• Represent the Company at a wide range of customer and stakeholder meetings.
• Lead the Joint PMO activities with the customer
• Develop and own the project and programme management plans and manage the application of the process.

To achieve this, therefore your summary of duties and responsibilities will include:
• Manage the PMO team and ensure their alignment with the PMO objectives and maximize the outcomes from the team
• Review and improve the PMO operating model and ensure that PMO frameworks add value to the business
• Develop and maintain and improve the existing PMO documentation and work with the delivery team to ensure that the PMO framework is applicable.
• Develop the PMO governance model that involve frameworks for robust project management including project management methodologies, processes and procedures, and tools
• Develop the PMO awareness campaigns and provide all required seminars, coaching, and supports to the delivery team and other stakeholders.
• Define and develop the overall reporting model for the programme and ensure availability of all required information.
• Maintain and improve the existing master schedule for the programme
• Develop, maintain, or improve the programme’s resource management plan and conduct all needed assessments to improve the programme’s resourcing.
• Develop and implement performance measurement processes for programme management activities and manage the Business Performance section by ensuring that all measurements are available and aligned with the business objectives.
• Own and manage the business strategic planning and monitor the performance of the annual targets against the actual figures for all programmes.
• Measure projects and programme performance and ensure that they delivered within scope, schedule, and agreed cost.
• Oversee the delegation of work to PMO teams and other stakeholders.
• Set annual performance targets for individuals and conduct performance semi-annual and annual reviews.
• Provide ongoing motivation, coaching, guidance, feedback and mentoring support to the PMO and delivery team.
• Ensure that all lessons learned regarding to the projects/programmes are captured and all necessary actions are taken.
• Ensure that all projects’/programmes’ Risks are captured and the measure the effectiveness of the taken mitigation actions and work with other leaders to take corrective actions as necessary.
• Manage the interface between the customer and internal stakeholders to develop an agreed programme and resource plans, with consideration for the inter dependencies, delivery of capability and measurement.
• Manage the SAP-ESS Timesheet system and provide reports to Executive management
• Provide continuous improvement for all aspects of document control, incorporating the identification and implementation of best practices, archiving and document flow management.
• Lead the incorporation of best practice for the Company’s processes
• Own all programme reports and become the centre of programme information by ensuring that all needed information related to the projects and programmes are captured.
• Work directly with the Customer’s PMO to facilitate joint working and shared information where appropriate.

Contact with Others (Internal/External/Meetings):

Informal discussions, formal meetings, correspondence, reports, minutes, QA research:

• All staff across the company.
• Senior and Middle Management of subcontractors.
• Senior and Middle Management of the customer.
• Industry subject matter experts.

Judgement/Decision Making Authority (Specific Responsibilities)
• Commensurate with the above duties and responsibilities and as directed/delegated by the Head of PMO and BA.
• Full judgment and accountability in decision making over the areas of responsibility and as delegated by the Head of PMO and BA.

To be eligible for this role, you will need the following knowledge/experience)
• Strong on Strategic Planning and Management
• Track records of successful project and programme delivery
• Experience and Certified on Programme and Portfolio Management Methodologies such as PgMP, PPM, MSP, MOP, and P3O
• Experience on project budgeting and costing
• Experience on resource management and tools
• Experience on working with business leaders
• Bachelor degree and project/programme management certifications
• Minimum of 10 years of proven track record in managing Projects, Programme, Portfolio, or PMO.
• Expert on Programme Governance and methodology systems.
• Strong leadership skill and experience of managing teams and working with other leads
• Superior analytical problem solving ability and team working

Competencies
• Ability to mentor, coach and effectively transfer expertise to others.
• Strong financial management skills
• Experience on working under pressure
• Effective and persuasive communicator
• Expert on Microsoft Project (MSP)
• Effective Communication

Qualifications
• A relevant professional qualification or membership (e.g. Member of APM PMO Special Interest Group, PMP, Prog PMP)
• Experience of working in the Middle East.

As this role is based in Saudi Arabia, candidates must meet all of the minimum qualifications as they are not bound by UK or EU Laws, also only individuals up to the age of 55 will be considered for any of these roles.

In return they are offering an excellent salary and benefits package for accompanied or unaccompanied personnel and of course the benefits package will be UK Tax Free, and due to the nature of this role, it is only open to UK or Saudi Nationals only.