Office Administrator vacancy in Royston, Cambridgeshire (061jc)
Location: | Royston, Cambridgeshire |
Salary: | circa £25k |
Vacancy type: | Permanent |
Sectors: | Admin, Finance |
Placed by: | Ex-Mil Recruitment |
You will be reporting to Group Senior Management, the Office Administrator is to provide administrative support to the organisation in order to allow the directors and senior managers the time and space to concentrate on the company’s aims, objectives and goals. This is a key role monitoring and providing continuity of function and communication across multiple business functions. The role would be split roughly into thirds across the following areas:
- Direct support to CEO
- Company Administration
- Compliance
Your role will be broken down in to a number of disciplines:
1. Finance, in partnership with the external Accounts team in support of:
• Maintain and prepare Sales invoicing information for sign off – monthly.
• Support Cost Capture and Allocation process.
• Load sales invoices into Xero for authorisation – monthly.
• Travel costs and authorisation
• Based on debtors list supplied by the external accounts team – chase outstanding invoices/payment.
• Archive and distribute purchase invoices, bank statements & other financial information as necessary.
• Reconcile Company Credit Card bills.
2. Human Resources/HR
• Manage all HR contracts across the group, which include renewals/issuing/collection/filing, as well as preparation of new HR contracts for sign-off
• Oversee recruiting process
• Oversee the liaison and coordination with external recruiters.
• Develop & maintain induction process for new hires
• Coordinating and preparing all Annual Reviews/Contractor competency reviews.
• Contractor timesheet administration.
• Implement and maintain centrally booked travel process.
3. QMS and Compliance
• Take on QMS Quality Assurance role – scheduling and controlling internal audits.
• Keeping all paperwork and folders up to date – chasing Group Management to keep their paperwork up to date and ensure any reporting requirements are fulfilled.
• Support Group Executive Coordinator in implementation of QMS standards into company operations.
• Coordinating and preparing for external visits from LRQA.
• Oversee: Company Asset Register, Health & Safety and other company policies, Data Protection activities including development and implementation of GDPR compliance GDPR.
4. General Admin
• Conduct document editing, formatting, preparation in support of general work and bid process.
• Maintain central information on banking, insurances, rents, labour and tax laws affecting the company.
• Manage the maintenance of the company contacts, client and supplier databases
• With External Accounts team and Group Management, implement and maintain management reporting process across the Group.
• Manage the organization’s internal infrastructure, IT, Communications, etc.), with assistance as required.
For this role you will need to show
Commercial Skills and Competencies:
• Understanding of business management, administration and audit.
• Level of experience, awareness and business management skills commensurate with the position.
As well as Personal Competencies and Characteristics
• Excellent communication and interpersonal skills.
• Excellent written and oral presentation skills.
• You will also need to show good teamwork and ethics, as well as problem solve and decision making abilities.
• French Language would also be desirable
Practical Knowledge and Expertise:
• Knowledge of QuickBooks, Xero and Microsoft Excel and Word.
• Effective communication and interpersonal skills
• Excellent organization skills
• Accuracy and good attention to detail
• Experience working in an administrative role.
• ISO 9001 qualification or awareness of ISO9001
• GDPR/Data Protection knowledge and/or experience
SIMILAR VACANCIES
Other vacancies that you might be interested in.
LATEST POSITIONS AVAILABLE
If you are ready for a new role and the next step in your career, take a look at our latest positions available and find your perfect fit. Whatever type of job you're looking for, your next role could be with one of these leading companies. Become a candidate at Ex-Mil Recruitment and apply today.
28 March 2024
Technical Security Installer
- Peterborough
- circa £40k + Benefits
- Permanent
circa £40k + Benefits
102jc
27 March 2024
Radio Systems Engineer
- Felixstowe
- Up to £42k DOE
- Permanent
Up to £42k DOE
101DM
27 March 2024
Radio Field Service Engineer
- Heathrow
- Up to £33k DOE
- Permanent
Up to £33k DOE
100DM
Urgent Vacancies
We are looking to fill the following vacancies as matter of urgency, click for more information and to apply.
25 March 2024
Mould Production Team Manager (Injection Mould) - Automotive
- Oxfordshire
- £attractive salary & package
- Permanent
£attractive salary & package
098lw
20 March 2024
Service Technician, SC Cleared - Security/Electrical
- South East
- £30,000 - £35,000 (+ Uncapped Overtime £50k ++)
- Permanent
£30,000 - £35,000 (+ Uncapped Overtime £50k ++)
088lw
19 March 2024
MOD Cyber Security Account Manager, SC Cleared - IT Managed Services
- Hybrid working (Hampshire)
- £55,000.00 + £5k Car + Commission
- Permanent
£55,000.00 + £5k Car + Commission
087lw
04 March 2024
Contract Senior Bid Manager - 12 Months - Defence & Space
- South Wales
- £100,000-£125,000
- Contract
£100,000-£125,000
069lw
Testimonials
A very big thank you to Jean-Claude and Ex Mil recruitment, posted a Job advertisement on linked in and within days of submitting my CV to him an interview was secured. Post interview follow up was fantastic not only feedback given but also an offer of employment followed it, absolutely understands military background and how and where best to place Ex service personell in our transition into civilian street.
Corey
Having had a woeful experience with a number recruitment consultants and companies phishing and farming data from job sites such as CV Library Indeed and Total Jobs who phone up have an initial conversation promise the world and then never hear from then again it was a delight to deal with both Dan and JC at Ex Mil Recruitment.
Genuine honest conversation, with communication throughout the whole process from initial contact, introduction and right through to placement.
I couldn't recommend the team enough genuinely would recommend the team at Ex Mil whether you're an employer seeking candidates or seeking a new opportunity.
Michael H
Jean Claude has been amazing in every step of the way, I'm currently two weeks into my new job a job that I never thought it was achievable..
Jean Claude give me the confidence I needed to do it very highly recommend
Martin Lloyd
I have and many of my contacts have done business with JC and Ex-Mil Recruitment Ltd, every company HR's should use his business module it is excellent.
J Walker
Ex-Mil proved to be a real-boost to our business by giving us an edge over our competitors when it came to recruitment. Lee, our consultant at Ex-Mil quickly worked to understand our business and requirements for the role, zeroing in on a number of suitable high-calibre candidates
Stephen Farrer, Geotechnical Engineering Limited
Ex-Mil Recruitment are an extremely professional recruitment company and sourced an excellent candidate who has become a successful and valued member of our team
Tim Harms, Touch Wood Enterprises Ltd
Having had a swift and effective kick-off meeting with Ex-Mil Recruitment our needs were swiftly understood. Within a week we were presented with a range of candidates for interview. Pleasingly, the individual that we subsequently recruited significantly exceeded our expectation for the role and has effectively "bought us" added capacity for the budgeted price of the role.
Stewart, General Manager (Operations), Service Company
Jean-Claude is a high-energy, dynamic professional who exemplifies the gold standard in the recruitment of ex-military professionals. Using his connections, intelligence and enthusiasm, he met the needs of every business requirement we set.
Michelle Waterson, Bartech Marine Engineering