Hall/Facilities Manager and Beadle vacancy in City of London (504jc)

My client who are one of Top 20 Livery Companies in the City are now seeking a Hall/Facilities Manager to become part of their senior management team.

You will be reporting to the Clerk and have responsibility for six direct reports, and you will be responsible for the day to day running of their Livery Hall and other properties located nearby as well as running events held within it. Your role as The Beadle is the focus for all ceremonial aspects of livery events held in the Livery Hall.

Therefore you will be working the Clerk and Senior Management Team to ensure effective organisational leadership, sharing of information and operational delivery of Company activities and events, as well as playing a major role in fulfilling the efficient in-house facilities management of the 2 multi-let buildings which is owned and managed by the company.

Key responsibilities

Management of two let properties (reporting to Head of Property)
• To be responsible and accountable for the management of sites roadway itself including its security, parking and physical condition.
• Be responsible for the efficient running and maintenance of landlord services to all our managed buildings; ensuring that all 3rd party contracts are fit for purpose and to work closely with all contractors, including: access and security systems, air conditioning, cleaning of common areas, eye bolts and cradle, firefighting systems, equipment and fire drills, health and safety, lifts, lighting, reception staff and window cleaning.
• To be the initial Point of Contact for all tenants, dealing with their enquiries and for maintaining the effective provision of services.
• Leading and developing the team of two housekeepers and one maintenance man to ensure a responsive and co-operative service is delivered to all tenants and visitors to the building.
• Liaise with the City Police and other organisations to ensure the security and safety of those working and visiting the buildings.

Management of the Livery Hall (reporting to Head of Property)
• Providing advice and support to other members of staff and service providers.
• Be responsible for the efficient running and maintenance of the Hall premises and accommodation block; ensuring that all 3rd party contracts are fit for purpose and to work closely with all contractors. Be responsible for the care and maintenance of all Company artefacts in conjunction with the Head Butler, Executive Assistant and Archivist
• Manage the maintenance and cleaning team of three plus necessary agency staff to maintain and clean the Hall and second site taking account of approved events and activities identified in the programme and weekly diary meeting.
• To develop strong links with other Beadles and staff at other City institutions such as Mansion House, Guildhall, St Paul’s, etc
• The Management of Hall Events (Reporting to the Clerk)
• Support and advise the Clerk in the management of Hall operations providing security, safety and effectiveness through good communications, oversight and decision-making in conjunction with the Livery and Events Administrator.
• Responsible for the operational delivery of all events at Hall in conjunction with the Head Chef and Head Butler
• Responsible for the delivery of all ceremonial duties at livery and other events in the Hall
• To be the expert in Company protocols maintaining an effective relationship with the Master of the day. Always ensuring that all participants in ceremonial events are fully briefed and the correct protocols are observed.
• To be an effective and discreet provider of toasts and to oversee the maintenance, distribution and safe keeping of the Company’s robes and badges.
• Attending on the Master at external events, not only but especially at the City Guildhall, Mansion House, and St Paul’s Cathedral.
• Liaise with the City Police and Corporation officials on official matters and VIP visits.

Person Specification
• A credible leader and team player who can exercise influence at the highest levels across a range of stakeholders, as well, as someone who is able to delve into operational detail.
• Demonstrable leadership experience, creating and inspiring high-performance teams.
• You will be inspired by the opportunity to be part of a highly respected City Livery Company.
• Understanding of Facilities Management and let property administration
• Demonstrable experience in managing senior stakeholders and diverse administrative teams,
• Demonstrable experience in leading on protocol and ceremonial events
• Knowledge of MS Office (Excel, Word, PowerPoint)

The ideal candidate would be someone who has a strong background in Facilities Management, HSE, Ceremonial and Security. You would either be SNCO/WO or possibly LE Captain who has come through the ranks and at a senior level moved into an RQMS (A) or (T) type role.

In return they are offering an excellent starting salary and benefits package which is geared to rewarding the best people, which include an attractive contributory pension scheme, medical insurance, 4 times death in service, as well as 25 days holiday.

My client is looking to start the interview process in late Jan early Feb 2020, and they are looking to the individual to start early April 2020.